2023 Interim Scout Data (NSW/ACT)

As of the date of writing this, NSW and ACT NAPLAN data has not been made available in the 'NAPLAN Export' section of Scout. However, a new report has been made available in the general section which contains the underlying detailed student data which we can use to populate Insights and Ledger.

We have written an interim importer for this data, as we have no clear direction as to when the 'NAPLAN Export' data will be made available.

Exporting Data

1. Login to Scout, and choose the general NAPLAN reporting app for your state.

1. Choose Student Proficiency Standards from the side menu.

2. Hover your mouse directly over the right hand side of the table and click the 3 dots which are displayed on hover.

3. Choose 'export'

1. In the Export selection, choose 'Summarized Data' and click Export. These exports contain only the achievement data per student. Next, you will need to export the question level data per domain.

2. To do this, in the left menu, choose 'School Item Analysis'

1. At the top of the reporting page, select the first domain. NOTE: You will need to follow these instructions for every domain.

1. Scroll down to the 'Student Item Map' report, and float your mouse over the top right of the table to reveal the mini-menu and click the 3 dots.

1. Choose Export Data. In the export, choose Summarized Data, and click Export.

1. Save the file ensuring you include one of these domain descriptors in the file name:

   1. 'GP' for grammar and punctuation

   2. 'SP' for spelling

   3. 'RD' for reading

   4. 'NM' for numeracy

2. Repeat for all 4 domains.

3. Now, export the writing data. In the left menu, choose 'School Item Analysis Writing'

1. Clear the selections for the following fields using the eraser which becomes visible above each of the fields when you hover:

   1. Which Assessment?

   2. Which Criteria?

   3. Text version

Note - if you don't clear these selections, you will be missing data.

1. Scroll down to the table at the end of the page which has a heading 'Click on the chart above the filter the results below', then hover your mouse directly over the right hand side of the table and click the 3 dots which are displayed on hover, then export the data as you have done for the previous domains.

You should have a total of 6 exports, and 4 of them should include GP, SP, RD and NM in their filename. You are now ready to import.

Importing the 2023 data

1. Open your browser and go to www.literatu.com

2. Login with your Community Administrator account

3. Go to https://www.literatu.com/naplan/importv2 or click the hamburger menu at the top left of your Literatu screen and choose Import NAPLAN data from the menu.

4. For 'Test Type', choose online.

5. For the ACT and NSW, please choose NSW from the 'State' dropdown.

6. In the 'NAPLAN Data Format' field, choose Format 3 - (SCOUT 2023)

1. On the next screen, enter the NAPLAN test year that you are importing (2023). Then, browse or drag-and-drop your exported files into the Import window.

2. The files will be uploaded and you should see the test year and grade appear to the right of the Import box. Click Continue.

3. You will see a validation screen which will show the data for every student being imported. If the data looks OK, click Continue and your data will be imported.

In the validation screen, it's normal to see blank cells here and there where the student did not sit an exam. However, you should not see fully blank columns. If you do, please check to make sure you have included the domain descriptor in your filenames (GP, RD, SP and NM) and that it is associated with the right data, then re-try the import.

If you are sure this is correct and are still seeing blank columns, please don't proceed with the import. Instead, email support[ at ] literatu.com to organise sending your data to us.

1. The next step involves joining the incoming data to the students you have loaded into Literatu.

   The importer will match as many names as possible automatically. Where we are unable to reliably match a name, we will rely on you to match using the Name Matching routine, detailed via the link below.

Name Matching